Back to Florida
Hamilton County, FL Probate Information
Quick facts
| Category | Current rules |
|---|---|
| Court | Circuit Court, Third Judicial Circuit, Hamilton County; probate is a division of the Circuit Court, not a separate court |
| Filing office | Clerk of the Circuit Court and Comptroller (W. Greg Godwin) |
| Courthouse | 207 NE First Street, Room 106, Jasper, FL 32052 |
| Mailing address | Hamilton County Clerk of the Circuit Court, 207 NE First Street, Room 106, Jasper, FL 32052 (the Clerk uses the courthouse street address for mail; no separate post office box is published) |
| Phone | (386) 792-1288 |
| Fax | (386) 792-3524, as published in the Third Judicial Circuit's directory; the Clerk's own site does not list a fax number |
| [email protected]; the Clerk asks that questions about court cases come by phone rather than email | |
| Office hours | Monday to Friday, 8:00 AM to 5:00 PM. Neither the Clerk's site nor the Third Judicial Circuit posts Hamilton hours online, so confirm by phone before visiting |
| Filing fee | Set by statute under F.S. 28.2401: the Clerk's service charge is $395 for formal administration and $340 for summary administration of an estate of $1,000 or more, plus a $4 additional charge on the petition (statutory figures verified July 2026). Counties add mandatory statutory charges on top of the base, so confirm the current total with the Clerk before filing. The Clerk's own probate page publishes one local figure: $231.00 due when the petition is filed for disposition of personal property without administration (verified July 2026). |
| Local probate forms | None. The Clerk publishes no local probate forms, and Florida publishes no statewide self-help probate form set; probate filings are petitions prepared under the Florida Probate Rules, in most cases by an attorney |
| E-filing | Through the statewide Florida Courts E-Filing Portal (myflcourtaccess.com); mandatory for attorneys, optional for self-represented filers, who may also file on paper at the Clerk's counter |
| Online case search | Statewide CiviTek Online Court Records Search for Hamilton County (county 24), with a public anonymous access option; linked from the Clerk's Search Court Cases page |
| Remote appearance | The Third Judicial Circuit conducts some hearings by Microsoft Teams or Zoom; ask Third Circuit court administration at (386) 758-2163 whether a remote appearance is available for your matter |
| Website | https://hamiltonclerk.com |
Before you begin — know the assets and liabilities
Before you file anything in Hamilton County, know exactly what is in the estate. Which Florida path fits depends on whether there is a will and on the value and type of the assets: formal administration under F.S. Chapter 733, summary administration under F.S. 735.201 for a smaller estate, or disposition of personal property without administration under F.S. 735.301 for a limited class of estates with no real property. The dollar thresholds that separate these paths are statewide and are explained on the Florida state page; identify the estate first so you and your attorney file the right petition once.
Identify every bank and credit-union account, retirement plan, brokerage holding, life-insurance policy, vehicle, and parcel of real property, along with every debt, before you go to the Clerk. Whether the decedent's Jasper or rural Hamilton County home was homestead property matters, because Florida homestead often passes outside the probate estate and is not counted toward the summary-administration limit. Sunset's asset-discovery work, searching more than 2,300 financial institutions, exists for this step.
Which court handles jurisdiction
The Circuit Court of the Third Judicial Circuit serves Hamilton County along with Columbia, Dixie, Lafayette, Madison, Suwannee, and Taylor counties. Within Hamilton, the court covers the whole county, including Jasper (the county seat), Jennings, White Springs, and the surrounding rural communities. Hamilton probate matters are filed with the Clerk of the Circuit Court at the courthouse at 207 NE First Street in Jasper, and are heard there on the Circuit Court's general docket. Three circuit judges are assigned to Hamilton County, but no single judge is publicly designated to hear probate, so ask the Clerk or Third Circuit court administration which judge is assigned to your matter.
Venue for a decedent's estate is governed by F.S. 733.101. Administration is proper first in the county where the decedent was domiciled at death, then, if the decedent had no Florida domicile, in a county where the decedent's property is located, and, if the decedent had neither domicile nor property in Florida, in the county where any debtor of the decedent resides. In practice, file in Hamilton County for a decedent who lived here. There is no separate probate department; probate is heard on the Circuit Court's general docket.
The jurisdiction process
- Gather the documents. Collect the original signed will (if any), a certified copy of the death certificate, the proposed personal representative's contact information and photo ID, the names and addresses of the beneficiaries and other interested persons, and a list of the assets and debts with values.
- Choose the path based on the estate. Depending on whether there is a will and on the value and type of assets, the route may be formal administration (F.S. Chapter 733), summary administration (F.S. 735.201), or disposition of personal property without administration (F.S. 735.301). The governing thresholds are statewide and are on the Florida state page.
- Confirm whether an attorney is required. Under Fla. Prob. R. 5.030, the personal representative must be represented by a Florida-licensed attorney unless the personal representative remains the sole interested person (or is the only beneficiary with no other interested persons), or is a Florida-licensed attorney. Because most administrations involve more than one interested person, most Hamilton estates are filed through counsel.
- Prepare the petition. For a formal or summary administration, prepare the petition and supporting documents under the Florida Probate Rules (Fla. Prob. R. 5.010 to 5.530). Florida publishes no statewide self-help probate form set and Hamilton has no local packet, so in most cases an attorney prepares and files the papers.
- File with the Clerk of the Circuit Court. Attorneys must e-file through the statewide Florida Courts E-Filing Portal (myflcourtaccess.com). A self-represented filer may register and e-file through the portal or file on paper at the Clerk's counter at 207 NE First Street, Room 106, Jasper, or by mail to the same address.
- Pay the filing fee. The Clerk's service charge under F.S. 28.2401 is $395 for formal administration and $340 for summary administration of an estate of $1,000 or more, plus a $4 additional charge on the petition; counties add mandatory statutory charges on top of the base, so confirm the current total with the Clerk (verified July 2026). For disposition of personal property without administration, the Clerk's probate page states that $231.00 is due when the petition is filed.
- Give notice and publish. The personal representative serves notice on interested persons and publishes a notice to creditors, which opens the creditor-claim period. A creditor must file its claim by the later of 3 months after first publication or 30 days after being served (F.S. 733.702), and in all events within 2 years of death (F.S. 733.710).
- Attend the hearing if one is set. The petition is presented to a Third Judicial Circuit judge at the Hamilton County courthouse in Jasper. Ask Third Circuit court administration at (386) 758-2163 whether the matter can be handled by Microsoft Teams or Zoom.
- Receive the authority document. On appointment the court issues Letters of Administration, the proof of the personal representative's authority to act, in every case, whether or not there is a will. Request enough certified copies for the banks and institutions involved.
- Administer and close. Inventory the assets, pay valid claims in statutory priority, account to the interested persons, distribute the remaining assets, and close the estate.
Forms and documents
Probate forms in Hamilton County
Hamilton County publishes no local probate forms of its own, and Florida publishes no statewide self-help probate form set: probate filings are petitions prepared under the Florida Probate Rules (Fla. Prob. R. 5.010 to 5.530), and Florida Courts Help states that it does not provide probate forms. The Clerk's probate page provides general information and states that the office cannot give legal or procedural advice; the one path it documents in detail is disposition of personal property without administration (F.S. 735.301), listing what the Clerk needs with the petition: the original will if one exists, the death certificate, a funeral home statement showing who paid the bill, signed and notarized consents from the heirs, and statements or other documentation of the assets. The same page notes there is no charge to deposit an original will with the Clerk, which the custodian of a will must do within 10 days of learning of the death (F.S. 732.901). Because Fla. Prob. R. 5.030 requires a Florida-licensed attorney in most administrations, most estates do not self-file a probate packet: the attorney prepares the petition and files it through the statewide portal. For questions about local intake, filing in person versus by mail, or what the Jasper counter needs, call the Clerk of the Circuit Court at (386) 792-1288.
| Resource | What it provides |
|---|---|
| Florida Courts Help, probate (flcourts.gov) | The judiciary's probate self-help page; it explains that no statewide probate forms are provided and points to the Florida Probate Code and local resources |
| Florida Courts E-Filing Portal (myflcourtaccess.com) | The statewide portal for filing probate documents; mandatory for attorneys, optional for self-represented filers |
| Hamilton County Clerk of the Circuit Court, probate | Local intake questions, filing in person or by mail, hours, and general probate information from the Clerk |
Local nuance
Hamilton County-specific considerations
Three judges are assigned, with no designated probate judge. Three circuit judges of the Third Judicial Circuit are assigned to Hamilton County: Wesley R. Douglas, Fred Koberlein Jr., and Jamie L. Tyndal. No single judge is publicly designated to hear probate, so ask the Clerk at (386) 792-1288 or Third Circuit court administration at (386) 758-2163 which judge is assigned to your matter and how a hearing is scheduled.
File at the counter or by mail to the courthouse address. The Clerk uses the courthouse street address for mail and does not publish a separate post office box. Attorneys e-file through the statewide portal; a self-represented filer may e-file, file in person at the counter, or mail the papers to the Clerk of the Circuit Court, 207 NE First Street, Room 106, Jasper, FL 32052. The Clerk asks that questions about court cases come by phone rather than email.
Case search runs through the statewide CiviTek system. Hamilton County does not run its own separate docket portal for court cases. The Clerk's Search Court Cases page links the statewide CiviTek Online Court Records Search for Hamilton County (county 24), which offers a public anonymous access option. To confirm a filing, you can also call the Clerk of the Circuit Court at (386) 792-1288.
Recent updates
Page last reviewed: July 2026.
Scenarios
| Situation | Likely path in Hamilton County | Where Sunset helps |
|---|---|---|
| Surviving spouse, co-owned home | If the Jasper or rural Hamilton County home was the decedent's homestead, Florida homestead protections usually let it pass to the surviving spouse outside the probate estate, often confirmed by a petition to determine homestead status filed with the Clerk of the Circuit Court. If other assets must be administered, the spouse (through counsel, unless she is the sole interested person under Fla. Prob. R. 5.030) files a summary or formal administration and is issued Letters of Administration. | Asset discovery to confirm how title is held and what else is in the estate. Packet generation for the qualifying paperwork. A vetted attorney referral where Fla. Prob. R. 5.030 requires counsel. |
| Out-of-state adult child, small estate | A smaller estate that meets the statewide threshold can proceed by summary administration under F.S. 735.201, which appoints no personal representative and ends in an order distributing the assets; a very limited estate with no real property may qualify for disposition of personal property without administration (F.S. 735.301). Both are filed with the Hamilton Clerk, and an out-of-state filer can work with Florida counsel through the statewide e-filing portal without repeated trips to Jasper. | Asset discovery to confirm the estate qualifies and to locate accounts from out of state. Packet generation for the petition, prepared in advance so an out-of-state filer can proceed largely remotely. |
| Parent settling a predeceased child's estate, home must be sold | Because the estate holds real property that must be sold, it generally proceeds through formal administration under F.S. Chapter 733: the parent, represented by counsel under Fla. Prob. R. 5.030, petitions the Clerk of the Circuit Court, is appointed personal representative, receives Letters of Administration, and can then sell the home and distribute the proceeds. The matter is heard by a Third Judicial Circuit judge at the Hamilton County courthouse in Jasper. | Asset discovery for the child's accounts and property. Packet generation for the formal administration filing. Attorney referral, and help if the sale or an heir dispute turns contested. |
Self-help resources
| Resource | What it offers |
|---|---|
| Hamilton County Clerk of the Circuit Court, (386) 792-1288 (hamiltonclerk.com) | The filing office for probate; local intake questions, filing by mail or in person, hours, case search, and general probate information |
| Third Judicial Circuit of Florida, court administration (386) 758-2163 (thirdcircuitfl.org) | Court administration for Hamilton County, judicial assignments, and guidance on Microsoft Teams and Zoom remote hearings |
| Florida Courts Help, probate (flcourts.gov/Courts-System/florida-courts-help/other-resources/probate) | The judiciary's probate self-help page, with plain-language information on the probate process |
| Florida Courts E-Filing Portal (myflcourtaccess.com) | Registration and self-help for e-filing probate documents, the option available to self-represented filers |
| Three Rivers Legal Services, Lake City office, (386) 752-5960 (trls.org) | Free civil legal help for income-eligible residents, serving the Third Judicial Circuit including Hamilton County, from its office at 334 NW Lake City Avenue, Lake City |
| The Florida Bar Lawyer Referral Service, (800) 342-8011 (floridabar.org) | Statewide referrals to Florida-licensed probate attorneys, plus the consumer pamphlet Probate in Florida |
When to hire an attorney
Florida makes counsel the norm in probate. Under Fla. Prob. R. 5.030, the personal representative must be represented by a Florida-licensed attorney unless the personal representative remains the sole interested person, or is the only beneficiary with no other interested persons, or is a Florida-licensed attorney. Because most Hamilton estates have more than one interested person, most formal and summary administrations here are handled through counsel, who also e-files through the statewide portal. Consider an attorney early when the estate holds real property that must be sold, when a will contest or heir dispute is likely, when the estate is insolvent or creditors are pressing, or when the estate includes a business interest or out-of-state property. Sunset can connect families to a vetted Florida probate attorney serving Hamilton County and the Third Judicial Circuit.
How Sunset helps
Find the accounts and assets. Sunset searches more than 2,300 financial institutions and public records to surface bank and credit-union accounts, retirement plans, brokerage holdings, life insurance, Hamilton County real estate, and unclaimed property, so you know the estate's value and which Florida path fits before you file.
Generate the probate packet. Sunset assembles the petition and supporting paperwork for your estate settlement path, ready to file with the Clerk of the Circuit Court in Jasper through the statewide e-filing portal or on paper.
Find a local probate attorney. Because Fla. Prob. R. 5.030 requires a Florida-licensed attorney in most administrations, Sunset connects families to a vetted Florida probate attorney serving Hamilton County and the Third Judicial Circuit.
Sunset is free for families. Revenue comes from bank partners that pay Sunset while estate funds sit in an FDIC-insured estate account ($3M coverage).
Frequently asked questions
Where do I file for probate in Hamilton County?
With the Clerk of the Circuit Court at the Hamilton County courthouse, 207 NE First Street, Room 106, Jasper, FL 32052. The same street address is used for mail; the Clerk does not publish a separate post office box. Hamilton is in the Third Judicial Circuit. Florida has no separate probate court; probate is a division of the Circuit Court.
Do I have to e-file probate in Hamilton County?
Attorneys must e-file through the statewide Florida Courts E-Filing Portal at myflcourtaccess.com. A self-represented filer may register and e-file through the same portal or file on paper at the Clerk's counter in Jasper or by mail to the Clerk's courthouse address.
Do I need an attorney for probate in Hamilton County?
Usually yes. Under Fla. Prob. R. 5.030, the personal representative must be represented by a Florida-licensed attorney unless the personal representative is the sole interested person (or the only beneficiary with no other interested persons), or is a Florida-licensed attorney. Because most estates have more than one interested person, most Hamilton administrations are handled through counsel.
Who hears probate cases in Hamilton County?
Three circuit judges of the Third Judicial Circuit are assigned to Hamilton County: Wesley R. Douglas, Fred Koberlein Jr., and Jamie L. Tyndal. No single judge is publicly designated to hear probate, so ask the Clerk at (386) 792-1288 or Third Circuit court administration at (386) 758-2163 which judge is assigned to your matter.
Can I appear remotely for a Hamilton County probate hearing?
Sometimes. The Third Judicial Circuit conducts some hearings by Microsoft Teams or Zoom. Whether a remote appearance is available depends on the matter and the assigned judge, so ask Third Circuit court administration at (386) 758-2163 when a hearing is set.
Can I look up a Hamilton County probate case online?
Yes. The Clerk's Search Court Cases page links the statewide CiviTek Online Court Records Search for Hamilton County (county 24), which offers a public anonymous access option. To confirm a filing you can also call the Clerk of the Circuit Court at (386) 792-1288.
What forms do I need for probate in Hamilton County?
Hamilton County publishes no local probate forms, and Florida publishes no statewide self-help probate form set. Probate filings are petitions prepared under the Florida Probate Rules, and in most cases an attorney prepares the petition. The Clerk's probate page provides general information, and lists the documents needed for a disposition of personal property without administration request, but states the office cannot give legal or procedural advice.
What does it cost to file probate in Hamilton County?
The Clerk's service charge under F.S. 28.2401 is $395 for formal administration and $340 for summary administration of an estate of $1,000 or more, plus a $4 additional charge on the petition (statutory figures verified July 2026). Counties add mandatory statutory charges on top of the base, so confirm the current total with the Clerk at (386) 792-1288 before filing. For disposition of personal property without administration, the Clerk's probate page publishes a figure of $231.00, due when the petition is filed.
Do I have to travel to Jasper to settle an estate there?
Not always. Attorneys and self-represented filers can file through the statewide e-filing portal, and papers can be mailed to the Clerk at 207 NE First Street, Room 106, Jasper, FL 32052. Where a hearing is required, ask Third Circuit court administration at (386) 758-2163 whether it can be held by Microsoft Teams or Zoom.
Shaped by the families we've helped
Thank you to the thousands of families who have trusted Sunset to help settle their loved ones' estates. This page is shaped by the questions they actually asked and the obstacles they actually hit — and that hard-won experience is what keeps it accurate, current, and genuinely useful to the families who come next.